Three unexpected ways to keep costs down during your workplace relocation

a new office from concept drawing is build and ready to be moved into by a small business.jpg

A business move can be a particularly difficult time for the bottom line as tenant improvements, increasing rents, and larger square footage leads to increased costs. In addition, costs for construction have gone up significantly in the last two years.

If you are thinking about moving you may be interested in learning how you can keep costs down during your workplace relocation. Here are three unexpected places where you can reap significant cost savings.


1. Measure twice, cut once

In the context of an office move this translates to "gather employee feedback twice, pay for renderings once." Gathering employee feedback is crucial to saving costs in the design phase. Too often we have seen leaders who excitedly share their vision of the new office space with architects only to come back weeks later for round two after employees have balked at the design.

One client in particular hired us after they had spent $45,000 on renderings that were later "rendered " useless.  The CEO worked with the architect without gathering feedback from employees. He hoped to design a modern workspace with luxury finishes in an effort to thank employees and usher them into newer and shinier office. However he designed an open, collaborative workspace with a loft feel and upon seeing the renderings the HR team threw a fit, arguing they could not have the confidential conversations that were an integral part of their role in the new office space.

Employees have boots on the ground. They will be able to tell you what is working for them in their current space and where they're losing productivity. They will also make suggestions about what will help them be more engaged and collaborative... if you ask them.


2. Don't get enamored with new workplace trends

Workplace trends come and go: multi-purpose workstations, designated lounge areas, standing desks, community tables, cafe conference rooms, huddle rooms, and modular components for the ever-changing workspace. You may have read the latest Inc. article about the benefit of nap rooms, but is it really a good fit for your business? What about open collaborative work-space? Would it foster innovation in your company or would it demoralize employees who value their personal space?

Rather than reading about the latest trends, design a space that aligns with your business strategy. That means taking a holistic view of your business including organization structure, roles, culture, collaboration and communication needs and much more. Not all tech companies need creative work space with an open ceiling plan. Make the decisions that are right for you.


3. Don't forget about productivity

One major cost during a workplace move is lost productivity. On average employees at a small business spend around 1,000 hours planning and carrying out a move. That's time spent away from their role. The result can be loss of revenue, missed deadlines, and upset customers.

Hiring a professional to help with the move can create significant savings in the long run. Smart leaders plan ahead for the difficult transition and create a comprehensive change management strategy to cope. Having a fully thought-out change strategy will enable leaders to keep productivity up and that means cost efficiency. A strong change plan can also lead to higher employee engagement which means better retention.

Want some help keeping costs down? Schedule a free consult with one of our consultants today.


Paige Brunton